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REQUEST FOR BIDS

The East Central Arkansas Regional Library will be accepting bids through noon on Friday, November 18, 2022 to purchase the following commodities/services:
 

CROSS COUNTY LIBRARY
COMMERCIAL FLOORING REPLACEMENT

The time and date bids are due shall be strictly observed.

GENERAL/SPECIFICATIONS/SCOPE: The Cross County Library seeks to replace existing carpeting within its Wynne facility with good-quality commercial tile flooring. The flooring should be 6” X 36” to 59” plank flooring in a wood grain/texture pattern matching or similar to existing tile flooring installed in the past two years in work areas. The flooring used must be extremely durable, suitable for high-traffic areas, and easily cleaned. Shaw, Armstrong, Mohawk or pre-approved equivalent flooring manufacturer is required. The tile provided must include a standard manufacturer’s warranty and be installed in such a manner and with such materials as to meet manufacturer’s requirements and recommendations.

Replacement of all shoe molding, rubber trims, other trim, transitions, etc. to match must be included, including painting such items if necessary. The bid price must include all labor, materials, under-layments, glues, leveling agents, putties, finishes, supplies or commodities needed to complete the work properly. The vendor must be appropriately licensed and insured.

The work will include removal and disposal of existing carpeting, preparation of floors for installation, installation of the tile, and any required post-installation work or treatment. The areas to be covered include sections in both the east (concrete slab base) and west (of wooden subfloor base) wings of the facility. The job is unique in that the winning vendor must agree to work with library staff in the moving of collections to allow work to proceed. Library staff will be responsible for moving collections and electronic equipment. Vendor representatives will be responsible for the moving of furniture and shelving, including the dis-assembly of shelving and re-assembly in designated areas.

It is expected that work will commence and be completed during the Christmas holiday period, or immediately after the beginning of the 2023 year.  This job could likely be completed in 3-5 work days, but vendors must work carefully with library staff regarding the movement of collections which will require additional work days. The library is allocated 20 total days to complete the project.

QUESTIONS: Questions regarding this request for bids may be submitted in writing to jpaul@ecarls.org. It is required that each interested vendor schedule an appointment with the Regional Librarian or his designee to review the work areas, take measurements, and ask any questions which they may have. Such appointments made be made via email at jpaul@ecarls.org or by calling 870-587-0587.  The deadline for such appointments will be 5:00 PM on Monday, November 14, 2022.

BID SUBMISSION: Bids may be submitted via hand delivery in an envelope, by mail, or by email as follows:
 

Regional Librarian
RE: CCL Floor Bid
410 Merriman Avenue, East
Wynne, AR 72396
Email: jpaul@ecarls.org

All bids must be submitted no later than Noon on Friday, November 18, 2022 at which time they will be reviewed. It is the vendor’s responsibility to see that their bid is in hand on time. Bids will not be accepted via telephone or fax. Bids postmarked by the deadline but not yet delivered will be ignored. The Library reserves the right to reject any and all bids.

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